Custom Software that Actually Saves Business Costs
Transform inefficient manual processes into smart automation. Connect existing systems without costly replacements and achieve measurable cost savings within 6 months.
25+ years of expertise in data integration and process automation for Dutch SMEs and international enterprises.
🔗 Connecting Mediator
Custom software as intelligent middleware between existing applications. No disruption to working systems, optimal data exchange and process handling.
📊 Measurable Cost Savings
Average €25,000-€75,000 annual savings through elimination of manual processes. 65% reduction in data entry, 90% fewer errors.
🚀 Proven Implementation
Free POC to prove value. 80% planning, 20% implementation. European technology with Dutch data center for maximum security.
When Michiel, IT manager at a medium-sized logistics company, had to forward an Excel file to three different systems again, he realized something fundamental. "We've invested €50,000 in modern software," he thought, "but employees still spend hours daily manually transferring data." That same afternoon, the team discovered a calculation error in a critical delivery - an error that occurred during manual copying of order data between CRM and inventory system.
This situation perfectly illustrates why custom software is no longer a luxury, but a strategic necessity for modern organizations. It's not about replacing existing systems, but intelligently connecting them. In this article, you'll discover how custom software functions as a mediator, why it has become essential for business growth, and especially: how it delivers measurable cost savings that strengthen your competitive position.
What is Custom Software as a Mediator?
Custom software helps bridge technical differences between various applications. As a kind of mediator, bespoke software ensures smooth data exchange and process handling between different applications in organizations.
Core Definition Custom Software: Specialized software that functions as an intelligent connecting layer between existing applications. It makes data available and understandable for different applications without disrupting existing infrastructure.
For EasyData, custom software primarily means a model that makes data available and understandable for various applications in organizations. As an extension of this, custom software can be seen as a mediator or intermediate layer between different components within organizations.
The Mediator Role in Practice
When custom software is used in the role as mediator, then custom software functions as a connecting layer between existing applications. Subsequently, that connecting layer ensures that those separate standard software applications are well connected to each other.
Custom software can be interfaces or APIs that ensure data is exchanged between systems without errors or unnecessary duplicate information. In requests for custom software, after asking questions, listening carefully, and understanding the existing application landscape, often 'only' a data conversion is requested.
Different systems work with different data formats such as ODBC, XML, JSON, or CSV. A custom solution can in that case convert data to a uniform format that can be easily read and processed by all involved systems.
International Expertise: At EasyData, we specialize in complex data integrations. Our teams in the Netherlands and Armenia ensure 24/7 support, with comprehensive SLA.
Through the expertise we have built up, we can support organizations in making practical decisions for custom software implementations.
Is Custom Software Still Necessary?
It's a legitimate question whether custom software is still needed, given the large number of ready-made applications and cloud solutions available today. Standard software and Software-as-a-Service (SaaS) solutions often offer a wide range of functionalities that are sufficient for many organizations.
We see an increasing need for custom software in our daily practice. The form and extent to which this is chosen depends on specific requirements. The answer to whether custom software is still needed is directly related to the complexity of processes and the degree of integration desired.
Reality Check 2025: Organizations have an average of 15-20 different software applications. 78% report that their biggest challenge is not the lack of software, but the lack of integration between existing systems.
Open Source as Foundation
Custom software can also arise from Open Source software. There are increasingly more high-quality modules available. At the same time, we see an increasingly widespread view to convert existing software to Open Source software.
This development makes custom software more accessible and sustainable. Organizations can benefit from community-driven innovation while still making specific adjustments for their unique processes.
Custom Software in Control
In case the control function between the separate applications is missing, the custom software is set up to orchestrate the work process and underlying processes. In this situation, the custom software will manage automated workflows and processes.
By assigning tasks to the right systems or users, a much greater efficiency gain can be made with minimal effort.
Process Automation: Discover how our specialists help optimize business processes. From analysis to implementation - experience the benefits of automated workflows.
Practical Example: E-commerce Integration
Suppose an organization uses an e-commerce platform for online sales, linked to an inventory management system and an ERP system for financial administration. Custom software can work as a mediator to ensure that every sales transaction automatically:
- Updates inventory in the warehouse
- Simultaneously adjusts accounting in the ERP system
- Automatically registers the order via API or RPA technology
- Automatically prints order slips with track & trace labels
In this proposed workflow, it's practical to automatically register the order to be shipped using API or RPA technology. The order slip with track & trace shipping label is then automatically printed.
Software Development Challenges 2025
According to recent research among developers worldwide, these are the biggest challenges in software development. These insights show why custom software plays a crucial role in bridging complex technical challenges.
📊 Chart Information
🎯 Interactive Chart
Hover over each section to see detailed information about that challenge.
Each segment shows the percentage directly in the chart.
Legacy Software and Innovation
Many companies still use outdated (legacy) systems. Replacing them with modern variants can be expensive. Those older applications often cannot communicate with newer technologies. Custom software can bridge this gap.
By making legacy systems communicate with modern cloud-based applications, productivity can be significantly increased with custom software support without the legacy software itself needing to be modified.
Legacy Integration Cost Savings: Average costs for system replacement: €50,000-€500,000. Costs for custom integration: €5,000-€25,000. Savings: 80-95% of replacement costs.
EasyData Custom Software Expertise
Our knowledge focuses especially on the connecting factor between different applications within the organization. To integrate our own standard solutions into existing IT landscapes sometimes also involves custom work.
Although this necessity increasingly falls away when using EasyData Cloud services. If a cloud solution direction is open, there are often technical possibilities without major impact on existing technical systems.
Digital Transformation: The Swiss army knife for registering and classifying documents and document data. For both OCR, ICR and digital - flexibility in document solutions!
The Balance in Custom Software for Organizations
What is the balance in organizations regarding the application of custom software? To answer this question as an entrepreneur or process manager, the current situation of organizations will need to be evaluated.
The IT landscape is mapped and from that foundation, we look at how IT and custom software help to become more efficient.
Evaluating Daily Processes
Organizations are heavily dependent on various applications in daily business operations. Think for example of standard accounting systems, supporting CRM platforms, and some legacy applications for order processing or process management around them.
While this IT landscape helps facilitate daily processes, it doesn't help advance innovation. Working too long in existing structures will allow the competition to catch up.
EasyData Experience: In our 25+ years of existence, we have learned that to stimulate existing and new customers and remain relevant, we must keep innovating!
Reducing Manual Processes
It may be possible to put your finger on manual processes that cost time and energy. Employees in that case spend a lot of time transferring data between different systems. Add to that the manual checking of data and the picture is complete.
In modern business operations, the rule is that automation should be implemented to prevent errors and eliminate inefficient processes.
Custom Software and SMEs
To become more efficient, custom software will play an increasingly important role. This changes the possibilities for custom applications that can automate processes in SMEs.
Such as automatically linking data between different systems or a custom dashboard that shows all important business statistics at a glance. This would not only help reduce operational costs but also switch faster and make better decisions.
- Automatically linking data between systems
- Custom dashboards for business statistics
- Automated invoice recognition and processing
- Workflow management for approval processes
- Data-driven decision making through real-time insights
Professional Services: Take processes to the next level by hiring our specialists. We constantly invest in Smart Automation talents who solve challenges.
Custom Software Summary
Custom software helps streamline and automate business processes that are now completely manual or not supported at all. Think for example of a custom software solution for inventory management, order management, project management, logistics processes, or customer relationship management.
By optimizing processes, a higher return is achieved from general IT investments and the organization works more efficiently.
Condition for Success: Familiarity with the current IT situation within organizations. Knowledge of bottlenecks and willingness to make them measurable. Making them measurable can emphasize those process bottlenecks and immediately show the potential value of custom software.
Custom software is a strategic investment that increases operational efficiency and contributes to improving business results. With 25+ years of experience in data integration and process automation, EasyData is ready to help organizations with this transformation.
Success Stories: Discover how other organizations have transformed their processes with EasyData custom software. View our successful automation projects.
Frequently Asked Questions about Custom Software
Costs vary greatly depending on complexity and scope. Simple API integrations start from €5,000, while extensive system integrations can cost €15,000-€50,000. We always start with a free POC to determine exact scope and costs.
Simple integrations can be realized within 2-4 weeks. More complex projects take 8-16 weeks. The biggest time investment is in the preparation and analysis phase - about 80% planning and 20% implementation.
Yes, that's exactly what we specialize in. Whether it involves legacy systems, modern cloud applications, or a mix of both - our solutions work as a connecting layer without disrupting existing systems.
We offer extensive support through our global support network. Updates are proactively managed and our cloud solutions update automatically. For on-premise solutions, we offer maintenance contracts with fixed SLA agreements.
Absolutely. As a European company, we strictly follow GDPR regulations. Our cloud services run in Dutch data centers according to CIS Benchmarks. For sensitive data, we also offer fully on-premise solutions.
We believe in knowledge transfer. During implementation, we train teams in the technology and provide extensive documentation. For more complex modifications, our support team is always ready.
Standard software is made for the masses and offers general functionalities. Custom software is specifically developed for unique processes and needs of organizations. It functions as a mediator between existing systems.
ROI is measured by time savings, error reduction, and cost savings on manual processes. On average, customers see €25,000-€75,000 annual savings and 65% reduction in manual data entry within 6-12 months.
Want to know more? Dive deeper into data!
Discover how custom software can transform organizations. From successful projects to personal advice - we help with the next step towards smart automation that actually saves business costs.