Privacy Policy

Last Updated: September 26, 2024

At EasyData, we place great importance on protecting your personal data. This Privacy Policy aims to provide clear and transparent information about how we handle, store, and use your personal information.

We take every measure to safeguard your privacy and handle personal data with the utmost care. EasyData complies with Dutch laws and regulations, including the General Data Protection Regulation (GDPR). This means we:

  • Process your personal data only for the purposes for which it was provided—these purposes and types of data are described in this Privacy Statement.
  • Limit processing to the minimal data necessary for the intended purposes.
  • Request your explicit consent when required for processing your personal data.
  • Implement appropriate technical and organizational measures to ensure the security of your personal data.
  • Do not share personal data with third parties, unless necessary to fulfill the purposes for which it was provided.
  • Respect your rights regarding your personal data, inform you of these rights, and uphold them.

EasyData is responsible for processing your personal data. If you have questions after reviewing this Privacy Policy, you can always contact us via our contact form, by phone, or by visiting our office in Apeldoorn!

Using Our Contact Form

When you fill out a contact form, we ask for personal details to better assist you or directly answer your inquiry. Your data is stored on our secure servers. Naturally, we will not combine this data with any other personal data we may have.

If you email or send us a message, we may retain that correspondence. All such data is stored on our secure servers.

Cookies

We collect research data to better understand our visitors. This website uses cookies (small text files placed on your device) to analyze how users interact with the site. The cookie-generated data about your website usage may be transferred to our secure servers.

We use this information to:

  • Track how you use the website.
  • Generate reports on website activity.
  • Offer services related to website and internet usage.

We do not collect or use this data for purposes other than those described here. The information is not shared with third parties, though in some cases, it may be shared internally. Our employees are, of course, bound by confidentiality obligations.

Below, we provide more details about our cookies to ensure your website visit is as smooth as possible.

Changes to This Privacy Policy

This Privacy Statement is tailored to the current functionality of our website. Any updates or changes to the site may lead to adjustments in this statement. We recommend reviewing this Privacy Policy periodically.

Your Choices Regarding Personal Data

We offer all visitors the ability to view, modify, or delete any personal information they have provided to us.

Updating/Unsubscribing from the Newsletter

At the bottom of every newsletter, you will find an option to update your details or unsubscribe.

What personal data does the EasyData website collect?

We do not collect any personal data that is not necessary for our purpose. As a result, the specific personal data we collect may vary depending on the processing activity. The EasyData website is separate from EasyData Cloud services. EasyData Cloud services are hosted on different servers via separate network connections.

Is there an “E-Depot,” data processing, portal, dashboarding, data analysis, conversion, or other (cloud) service involved?
In such cases, a specific processing agreement will apply, and EasyData provides customized solutions accordingly.

Therefore:
Processing of personal data for a service using EasyData technology never occurs via the EasyData website.
This privacy statement applies only to personal data shared by visitors on the EasyData website.

Below, we describe the data we collect through our website for each processing activity:

Contact Form and Newsletter

Would you like to stay updated on EasyData news?
Subscribe to our newsletter!

For newsletter registration, we collect the following mandatory fields:

  • Email address
  • First and last name

We use this data to send our newsletter, and it is the minimum required to submit a contact form to EasyData.

Additionally, based on voluntary input from visitors, we may collect the following optional data:

  • Phone number
  • What you are looking for
  • Your job function description
  • Other data supporting the relevance of your request

Privacy and Cookies During Your Visit to Our Website

Cookies are small text files that websites can use to make user experiences more efficient.
EasyData also uses cookies, and by law, we may store strictly necessary cookies on your device for site functionality.

For all other types of cookies, we naturally require your consent, which you provide upon your first visit to our website.
EasyData uses this technology to analyze website usage and improve your browsing experience.

This includes, among other things:

  • Your IP address
  • The date and time of your visit
  • The referring page (how you arrived at our website)
  • Duration of your visit
  • Pages viewed on our website

This data is used for aggregated, anonymized statistics to evaluate website performance.
For example, if visitors consistently skip a certain page, we know our content may need improvement.
Our content team then works to enhance the style and substance of such pages for better engagement.

If you object to cookies, you can adjust your browser settings to block them or receive warnings when cookies are sent.
For more information on cookies and how to disable them, visit veiliginternetten.nl (separate from our cookies—this site offers useful tips).

Which Cookies Does EasyData Place During My Visit?

1. Necessary Cookies
These include cookies required to maintain settings or preferences during (or between) visits and to ensure website functionality.
EasyData uses the following essential cookies:

Cookie Consent Preference
Remains active for three months to prevent repeated requests for cookie preferences.
Want to see the cookie notice again? Use your browser’s “Clear Cookies” function.

Website Statistics
EasyData’s analytics tools may vary—we are an innovative company, after all!
We are transparent about this. Want to know which software we use? Just ask!

What we collect for statistical purposes:

  • Your internet provider’s IP address
  • Browser type (e.g., Chrome, Internet Explorer, Firefox)
  • The referring page
  • Visit duration and timing
  • Pages viewed

2. Google Analytics
The EasyData website stores analytical data via Google Analytics. This data is not personally identifiable and is used solely to analyze website usage.
EasyData handles this data carefully—only authorized employees who adhere to our Information Management policy and have a legitimate need to access the data can view the backend dashboard.

Who Receives Your Personal Data?

EasyData shares personal data internally only with employees who need it for the intended purpose.
For example:

  • Newsletter subscribers: Your name and email go to the employee managing the newsletter.
    Unsubscribing removes your data; resubscribing requires providing it again.
  • Contact form submissions: Your details go to an EasyData employee who handles them confidentially.

Need to send GDPR-sensitive documents related to your request? Do not email them as attachments—use a secure method instead.
Unsure how? The EasyData employee handling your request will assist you.

EasyData employees always treat your data confidentially.
EasyData does not engage third parties to process personal data on its behalf.

How Long Do We Retain Your Personal Data?

EasyData retains personal data only as long as necessary for the intended purpose.
In determining retention periods, we follow legal obligations or guidelines from the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

How Do We Protect Your Personal Data?

EasyData implements appropriate technical and organizational measures to protect personal data.
This includes:

  • Storing your data on servers located in EU-based data centers.
  • Using encrypted connections (TLS—Transport Layer Security).
    (You can verify this by checking the green lock icon in your browser.)
  • Restricting data access to employees who need it for their work.

Exercising Your Rights

To request access, correction, or deletion of your personal data, object to its use, or withdraw consent, please contact us. We’re happy to assist!

Contact options:

  • Use our contact form.
  • Call us.
  • Visit our office in Apeldoorn.

Unhappy with how we handle your data?
We’d like to hear from you and will do our best to resolve the issue.
If we cannot reach a solution, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).